Legal Administrative Assistant

 

Black McCuskey, a full-service law firm, has a current opening for an experienced legal administrative assistant to provide support to the corporate and real estate areas of the firm. The position will also provide some support the intellectual property practice area. Experience in these areas is preferred, but not required. Successful candidate will possess effective communication skills and a strong work ethic. Attention to detail and adherence to deadlines are very important.

 

Responsibilities

 

• Manage incoming phone calls for assigned attorneys

• Complete and process required forms for opening of new client files or matters

• Interact professionally with clients, court personnel and other counsel

• Maintain confidentiality of client information

• Process attorney mail in a proper and timely manner

• Calendaring and scheduling appointments, critical deadlines and managing contacts

• Maintain file organization both electronically and paper copies

• Review and organize legal documents based on subject matter

• Transcribe from dictation

• Draft legal documents under the direction of the assigned attorney

• Review, revise and format legal documents, correspondence, and contracts

• Review legal documents for completeness, validity, format, grammar and typographical errors

• Prepare various court filings both electronically and paper copies

• Work with marketing department for projects related to assigned attorney, coordinate all civic/community involvement activities, and assist with marketing efforts

• Prepare expense reports for assigned attorneys

 

Required Skills & Experience

 

• Minimum of two years of law firm experience as administrative assistant is preferred

• Proficient in Microsoft Office and Adobe Acrobat

• Proficient in ProLaw (or obtain proficiency)

• Familiarity with local, state, and federal filing rules a plus

• Organized and deadline driven

• Positive attitude and willingness to be part of a team

• Detail oriented with excellent grammar and proofreading skills

• Ability to handle multiple tasks simultaneously through completion

• Ability to effectively prioritize and execute tasks in a high-pressure environment

• Must be a licensed notary in the state of Ohio (or willing to become a notary)

 

Competitive salary and benefit package.