Legal Administrative Assistant

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BMSA has a current opening for an experienced administrative assistant to provide support to attorneys in the business law practice area. Solid understanding of legal procedures and terminology is required.  Successful candidate will possess a strong work ethic, ability to effectively communicate with others, keen attention to details, understand the importance and adherence to deadlines, and enjoy working in a team environment.

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Responsibilities

• Manage incoming phone calls for assigned attorneys

• Complete and process required forms for opening of new client files or matters

• Interact professionally with clients, court personnel and other counsel

• Maintain confidentiality of client information

• Process attorney mail in a proper and timely manner

• Calendaring and scheduling appointments and managing contacts

• Maintain file organization both electronically and paper copies

• Review and organize legal documents based on subject matter

• Transcribe from dictation

• Record attorney time to electronic billing system

• Draft legal documents under the direction of the assigned attorneys

• Review, revise and format briefs, discovery, contracts, and other legal documents

• Review legal documents for completeness, validity, format, grammar and typographical errors

• Prepare various court filings both electronically and paper copies

• Work with marketing department for projects related to assigned attorneys, coordinate all civic/community involvement activities and assist with marketing efforts

• Prepare expense reports for assigned attorneys

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Required Skills & Experience

• Minimum of two years of law firm experience as administrative assistant is preferred

• Proficient in Microsoft Office and Adobe Acrobat

• Proficient in ProLaw (or obtain proficiency)

• Familiarity with local, state and federal filing rules

• Organized and deadline driven

• Positive attitude and willingness to be part of a team

• Detail oriented with excellent grammar and proofreading skills

• Ability to handle multiple tasks simultaneously through completion

• Ability to effectively prioritize and execute tasks in a high-pressure environment

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