Legal Administrative Assistant

 

Black McCuskey law firm has a current position for an experienced administrative assistant to provide support to attorneys. Successful candidate will possess a strong work ethic, ability to effectively communicate with others, keen attention to details, understand the importance and adherence to deadlines.

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Responsibilities

 

• Manage incoming phone calls for assigned attorneys

• Complete and process required forms for opening of new client files or matters

• Interact professionally with clients, court personnel and other counsel

• Maintain confidentiality of client information

• Process attorney mail in a proper and timely manner

• Calendaring and scheduling appointments, critical deadlines and managing contacts

• Maintain file organization both electronically and paper copies

• Review and organize legal documents based on subject matter

• Transcribe from dictation

• Draft legal documents under the direction of the assigned attorney

• Review, revise and format legal documents, correspondence, and contracts

• Review legal documents for completeness, validity, format, grammar and typographical errors

• Prepare various court filings both electronically and paper copies

• Prepare expense reports for assigned attorneys

 

Required Skills & Experience

 

• Administrative experience in an office environment required

• Proficient in Microsoft Office and Adobe Acrobat

• Proficient in ProLaw (or obtain proficiency)

• Familiarity with local, state, and federal filing rules a plus

• Organized and deadline driven

• Positive attitude and willingness to be part of a team

• Detail oriented with excellent grammar and proofreading skills

• Ability to handle multiple tasks simultaneously through completion

• Ability to effectively prioritize and execute tasks