Legal Administrative Assistant/Paralegal

 

Black McCuskey has a current opening for an experienced legal administrative assistant/paralegal to provide support to corporate law and commercial transactions practice areas. Solid understanding of legal procedures and terminology within practice area required. Successful candidate will possess a strong work ethic, ability to effectively communicate with others, keen attention to details, understand the importance and adherence to deadlines, and enjoy working in a team environment.

 

Responsibilities

 

• Manage incoming phone calls for assigned attorneys

• Complete and process required forms for opening of new client files or matters

• Interact professionally with clients, court personnel and other counsel

• Attend client meetings as needed to witness and notarize estate planning and estate and trust administration documents

• Maintain confidentiality of client information

• Process attorney mail in a proper and timely manner

• Calendaring and scheduling appointments, critical deadlines and managing contacts

• Maintain file organization both electronically and paper copies

• Review and organize legal documents based on subject matter

• Transcribe from dictation

• Draft estate planning and other legal documents under the direction of the assigned attorney

• Review, revise and format estate planning documents, correspondence, contracts, and other legal documents

• Review legal documents for completeness, validity, format, grammar and typographical errors

• Prepare various court filings both electronically and paper copies

• Work with marketing department for projects related to assigned attorney, coordinate all civic/community involvement activities, and assist with marketing efforts

• Prepare expense reports for assigned attorneys

 

Required Skills & Experience

 

• A minimum of two years experience law firm experience as administrative assistant or paralegal is preferred

• Understands the basic concepts of wills, trusts, powers of attorney, estate and trust administration, beneficiary designations, and probate and non-probate assets

• Proficient in Microsoft Office and Adobe Acrobat

• Proficient in ProLaw (or obtain proficiency)

• Familiarity with local, state, and federal filing rules

• Organized and deadline driven

• Positive attitude and willingness to be part of a team

• Detail oriented with excellent grammar and proofreading skills

• Ability to handle multiple tasks simultaneously through completion

• Ability to effectively prioritize and execute tasks in a high-pressure environment

• Must be a licensed notary in the state of Ohio (or willing to become a notary)